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Music Cataloging Procedures
Writing on Scores
Cataloging of scores includes writing on them the call number, OCLC number, and possibly S/P indications. Always use a pencil to write on scores.
Call Number: Write the call number on:
Write the call number in the upper left-hand corner no closer than one-half inch to the top and left sides of the page. It should be written compactly but be legible. Each line is no longer than eight spaces. If there are more than eight characters in a line, it continues on the next line, indented to the third space. There are no spaces between the lines.
All call numbers will begin with MusicLib on the first line. The next line will usually be M , ML or MT . Occasionally it may be Mini, Oversize, Ref or Sp.Coll., in which case M , ML or MT will be the third line. The next line is the LC number, followed by one or more Cutter numbers, possibly a work number and the date. There may also be words such as index, guide, suppl., volume or copy numbers following the date. See Scores and Parts for further information on these designations.
On the piece to be sewn (only), also write include the "SCORE + PART" lines that are found on the call number label. This is to give pres/con staff the ability to check call numbers, particularly for professional binding. However, note that the call number on the other pieces and the call number in the item and bib records do NOT include "SCORE + PART" designations.
Important note: Be sure to place a period after catalog numbers in a call number. These are different from regular cutter numbers, and the period distinguishes them as such.
OCLC number: Write the OCLC number the back page of the piece to be bound. Center it , no closer than one half inch from the top of the page. Unlike the call number, the OCLC number does not have to be on every piece -- just the one that will be bound in.
S/P: For items with multiple pieces (such as a score and parts) we must indicate to the pres/con staff which piece is to be bound and which piece(s) are to be placed in pockets. Lightly write an "S" (for "sew") on upper right hand corner of the title page/first page of the piece to be bound. Lightly write a "P" (for "pocket") on the upper right hand corner of the title page/first page of the piece(s) to be placed in a pocket.
If an item consists of a score and parts, bind the score, and place the parts in a pocket. If an item consists solely of parts and can be pam-bound, bind the highest part, and place the others in a pocket. If the item consists solely of parts and music be professionally bound, do not sew any parts; place all parts in pocket. [This is for openability concerns -- it will generally be very hard to play from the one part that is bound in because it won't stay open in the large professional binding.] Note that if a single "part" consists of multiple loose sheets, the call number must be written on EVERY piece, and the number written on the "verify pieces" section of the binding slip must reflect the total number of pieces. You may omit writing the "p" (only - not the call #) on each piece if it is already clear to the pres/con staff what to do, ex., all the pieces go in a pocket and you write this on the binding slip.
**It is important to keep all binding slips and other notes with the score, etc. It is also important to keep things together that are bundled with a pink string.
9/12/2000 gl ; rev. 6/20/2005, 4/26/2006 NLN, minor changes 11/23/2009, minor clarification 11/15/2012
CDH 10/3/13
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