Amended
and restated bylaws...
When the
Hospital was reorganized in 1998 as a private, non-profit corporation,
it was necessary to amend its by-laws as follows.
ARTICLE
I
DEFINITION, MISSIONS, POWERS AND FISCAL YEAR
Section
1.1 DEFINITIONS
The
terms set forth below shall have the following meanings unless otherwise
required by the context in which they may be used.
Articles
of Incorporation.
The terms "Articles
of Incorporation" shall mean the Amended and Restated Articles of
Incorporation as filed with the Secretary of State of the State of North
Carolina on the 18th day of September, 1998, and all Articles of Amendment
filed thereafter.
Board.
The term "Board"
shall mean the Board of Trustees of the Corporation. The term "governing
Board" shall be synonymous with the term Board.
Board
Committee.
The term "Board
Committee" shall mean a body whose members are elected by the Board
from its own membership or at-large and which may be authorized to exercise
a designated portion of the authority of the Board when the Board is not
in session.
Board
of Commissioners.
The term "Board
of Commissioners" shall mean the governing body as a whole of Pitt
County, North Carolina.
Board
of Governors.
The term "Board
of Governors" shall mean the Board of Governors of the University
of North Carolina.
Bylaws.
The term "Bylaws"
shall mean the Bylaws of this Corporation except where reference is specifically
made to the bylaws of another entity or unit.
Corporation.
The term "Corporation"
shall mean Pitt County Memorial Hospital, Incorporated, a North Carolina
not-for-profit corporation.
County
Commissioners.
The term "County
Commissioners" shall mean the individual serving in the governing
position of the County of Pitt, North Carolina.
Employed
Staff.
The term "Employed
Staff" shall mean those persons employed by the Corporation to provide
executive, medical, nursing, paramedical, technical, business, management
and other supportive services for the care of patients of the Hospital.
Hospital.
The term "Hospital"
shall mean Pitt County Memorial Hospital, Incorporated and any other health
care facilities operated by the Corporation.
Medical
Staff.
The term "Medical
Staff" shall mean the formal organization composed of all licensed
physicians, dentists, other practitioners and health care personnel who
are regularly privileged to admit, attend or consult with respect to patients
of the Hospital created and operated pursuant to the provisions hereof.
Medical
Staff Bylaws.
The term "Medical
staff Bylaws" shall mean the bylaws, rules, regulations and procedures
collectively setting forth the purposes, functions, organization and operation
of the Medical Staff.
Officer.
The term "Officer"
shall mean one or more of the positions as provided in Articles III and
IV hereof.
State.
The term "State"
shall mean the State of incorporation of the Corporation unless otherwise
specifically indicated.
Trustee.
The term "Trustee"
shall in all cases refer to persons serving as regular members of the
Board, with authority to vote and be counted in determining the existence
of a quorum.
Section
1.2 STATEMENT OF MISSION
Pitt
County Memorial Hospital is a voluntary not-for-profit hospital owned
and operated by a non-stock, non-profit corporation with Board members
being appointed by the Pitt County Board of Commissioners and the University
of North Carolina Board of Governors. The Hospital is established to maintain
and operate hospitals, clinics, nursing homes and other related facilities
to provide for the care and treatment of persons suffering from illnesses,
injuries or disabilities, which require outpatient or inpatient hospital
care; and
To
provide the most effective and efficient patient care services to Pitt
County citizens who require community healthcare and to all citizens of
eastern North Carolina who require tertiary care. This service will be
provided in a caring and compassionate environment with attention to the
holistic needs of the patient and family. In fulfilling this mission,
the Hospital will be the primary teaching/research site for the Brody
School of Medicine at East Carolina University and for other schools of
nursing and allied health, and will contribute to the future healthcare
of eastern North Carolina by participating in clinical research.
To
carry on any education activities related to the care of the sick and
disabled and the promotion of health and preventative medicine, which
in the opinion of the Board of Trustees, may be justified by the facilities,
personnel, funds or other resources that are or can be made available.
To
use revenues of this corporation and the profits, if any, for the purposes
of affording hospital care to those unable to pay for the same, promoting
better health, to maintain its hospitals and equipment in good repair
and modern condition, and in general, to use, invest and hold all revenues
and the profits, if any, for the purposes for which this corporation is
organized.
Section
1.3 POWERS
The
Corporation shall have all the powers vested in it by the laws of North
Carolina, so long as such powers are consistent with qualifications for
exemption from federal, state, local or any other tax of any kind whatsoever
including but not limited to qualification for exemption from federal,
state, local or any other tax of any kind whatsoever, including but not
limited to qualification under Section 501 of the Internal Revenue Code
as amended. No part of the net earnings of this Corporation shall inure
to the benefit of any Member, Trustee or Officer of the Corporation.
Section
1.4 FISCAL YEAR
The
fiscal year of the Hospital shall commence on the first day of October
and end on the 30th day of September of each year.
ARTICLE
II
BOARD OF TRUSTEES
Section 2.1 GENERAL POWERS
All
of the business and affairs of the Corporation shall be managed by the
Board of Trustees consistent with the Articles of Incorporation, these
Bylaws and other applicable law. The Board shall make appropriate delegation
of authority to the Officers of the Corporation, and to the extent permitted
by the law, the Board Executive Committee may act on its behalf when it
is not in session.
Section
2.2 NUMBER AND ELECTION
The
Board of Trustees shall consist of twenty (20) members appointed by the
Board of Commissioners of Pitt County and the Board of Governors of the
University of North Carolina as set forth in the Articles of Incorporation.
Section
2.3 VOTING
Each
member of the Board shall be qualified to vote on any issue that may properly
come before any meeting of the Board to which he may be elected or appointed.
Voting by Proxy shall not be allowed.
Section
2.4 QUALIFICATIONS
The
Chairman of the Board and the Chief Executive Officer shall be available
to consult with the County Commissioners and the Board of Governors to
ensure that candidates of exceptional ability, good character and those
interested in health care are selected.
Section
2.5 REMOVAL AND RESIGNATION
Any
member of the Board of Trustees must attend 60% of the regular meetings
of the Board and the regular meetings of University Health Systems of
Eastern Carolina, Inc. in a calendar year, regardless of whether absences
are excused or unexcused. A violation of the above attendance rule by
a Trustee (hereinafter "Absenteeism") will be reported to the
Trustee's appointing body for appropriate action.
Any
Trustee may resign from the Board at any time by giving written notice
to the Chairman or to the Secretary, and, unless otherwise specified herein,
the acceptance of such resignation shall not be necessary to make it effective.
The County Commissioners may remove a Trustee appointed by the County
Commissioners solely for cause and shall have no authority to remove a
Trustee appointed by the Board of Governors. The Board of Governors may
remove a Trustee appointed by the Board of Governors solely for cause
and shall have no authority to remove a Trustee appointed by the County
Commissioners. No Trustee shall be removed, except for "cause"
which shall be defined as mental incompetency, bad faith, breach of fiduciary
responsibility, or conflict of interest in violation of this corporation's
bylaw and policies, conviction of or plea of no contest to a felony or
any crime involving moral turpitude, or absenteeism. All vacancies shall
be filled by an appointment by the Pitt County Board of Commissioners
or the UNC Board of Governors as set forth in the Articles of Incorporation
for the unexpired term created by the vacancy.
Section
2.6 LIMITATION ON TERM OF OFFICE
No
member of the Board of Trustees shall serve for more than two (2) successive
full five year terms.
Section
2.7 REGULAR MEETINGS
The
Board shall hold regular monthly meetings on the third Tuesday of each
of the following months on the hospital campus, or such places as may
be designated from time to time by the Trustees: January, March, April,
June, July, September, October, December. Joint meetings may be held with
the Board of Directors of University Health Systems of Eastern Carolina,
Inc. in any month.
Section
2.8 SPECIAL MEETINGS
Special
Meetings may be called by the Chairman or shall be called upon the written
request of three members of the Board. Except in the event of an emergency,
written notice of special meetings shall be mailed to each member of the
Board at least two days before the date of such Special Meeting. This
notice shall state the business or transaction for which the meeting has
been called, and no business may be transacted except such as is set forth
in the call for the meeting.
Section
2.9 ANNUAL MEETING
The
annual meeting of the Board shall be held in January of each year when
officers shall be elected.
Section
2.10 QUORUM
A
majority of the members of the Board shall constitute a quorum for the
transaction of business of the Corporation at any meeting, unless otherwise
specifically provided by law, the Articles of Incorporation or these Bylaws.
A meeting at which a quorum is initially present may continue to transact
business, notwithstanding the withdrawal of enough Directors to leave
less than a quorum, so long as any action taken is approved by at least
a majority of the required quorum for such a meeting. Any one (1) or more
Directors may participate in a meeting of the Board or committee by means
of a conference telephone or similar communications device which allows
all persons participating in the meeting to hear each other, and such
participation in a meeting shall be deemed presence in person at such
meeting.
Section
2.11 AGENDA
The
agenda at any meeting of the Board of Trustees shall be as follows:
A.
Regular Stated Meetings
1. Call to Order.
2. Roll call.
3. Approval and/or correction of minutes of previous meeting.
4. Chairman's Report.
5. CEO's Report.
6. Consent Agenda.
7. Committee Reports.
8. Report of Medical Staff.
9. Report of Medical School Dean.
10. Unfinished business.
11. New business
12. Closed Session, if necessary.
13. Adjournment.
B.
Special Meetings
1. Call to order.
2. Roll Call.
3. Transaction of business for which meeting was called.
4. Closed Session, if necessary.
5. Adjournment.
Section
2.12 MANNER OF ACTING
A.
Formal Action of Board. Unless otherwise provided herein or by statute
provided, the act of the majority of the Board present at a meeting
at which a quorum is present shall be the act of the Board, unless the
act of a greater number is required by Article 7 of the Articles of
Incorporation, state law, or the Transfer Agreement with Pitt County,
entitled Agreement to Change Status of Pitt County Memorial Hospital,
executed on June 1, 1998.
B.
Informal Action by the Board. Unless otherwise herein or statute provided,
no action of the Board shall be valid unless taken at a meeting at which
a quorum is present, except that any action that may be taken at a meeting
of the Board may be taken without a meeting if a consent in writing
setting forth the action so taken shall be signed by all Trustees. Such
written consent will be placed with the minutes of the Board.
Section
2.13 CONFLICT OF INTEREST
The
Trustees accepting appointment to the Board agree to comply with the General
Statutes of North Carolina and any policies adopted by the Board regarding
any conflict of interest between the Trustee and the Hospital. Prior to
the commencement of service as a Trustee (or, with respect to Trustees
serving as such as of the date of the adoption of these bylaws, at the
first meeting following the adoption hereof), each Trustee shall sign
and deliver to the Secretary of the corporation a certificate substantially
in the form of Exhibit A hereto.
Section
2.14 COMPENSATION
Trustees,
as such, shall not receive any stated salaries for their services, but
by resolution of the Board a reasonable amount may be allowed as reimbursement
of expenses incurred in attending to their authorized duties.
Section
2.15 PROCEDURE
The
Board shall follow Robert's Rules of Order when not inconsistent with
the Articles of Incorporation, these Bylaws or applicable law.
Section 2.16 ANNUAL EVALUATION
The
Board shall, at least annually, conduct a self-evaluation of its functions,
responsibilities and duties.
Section
2.17 HONORARY TRUSTEES
Trustees
who have served as Chairman of the Board or as a representative of the
Medical School in the capacity of Dean or as a representative of the Board
of the County Commissioners whose term of appointment has expired may
be designated Honorary Trustee if elected by a two-thirds majority vote
at a monthly meeting. Honorary Trustees may attend all meetings of the
Board but will not have a vote, make or second motions.
Section
2.18 EX-OFFICIO MEMBERS
The
County Commissioner designated to meet with the Board of Trustees, the
Chief of Staff of the Medical Staff, the Chief of Staff Elect of the Medical
Staff and the Dean of the Brody School of Medicine will serve as ex-officio
members of the Board of Trustees and of its Executive Committee without
the power to make or second motions or to vote.
ARTICLE
III
OFFICERS OF THE GOVERNING BOARD
Section 3.1 OFFICERS
The
Officers of the Governing Board shall be a Chairman, a Vice-Chairman,
a Secretary, a Treasurer, an Assistant Treasurer and other such Officers
as the Governing Board may authorize. All Officers shall be elected as
set forth herein from among the membership of the Board and shall hold
office for one (1) year or until their successors shall have been duly
elected. Their terms shall begin March 1st. A Board member shall be limited
to three (3) successive terms as Chairman of the Board, as any one officer
or as a committee chairman.
Section
3.2 BOARD NOMINATING COMMITTEE
At
the December meeting the Chairman of the Board will appoint, with Board
approval, an Ad Hoc Nominating Committee of three members for officers
and Executive Committee. This Committee will provide its report prior
to the January meeting and voting shall be at the annual meeting in January
when nominations from the floor may be made. The term of office for all
Officers and Committees of the Board shall begin March 1st.
Section
3.3 CHAIRMAN
The
Chairman shall have the following duties including without limitation:
A.
The Chairman shall preside at all meetings, whether of the Corporation
or of
the Governing Board, and shall be, ex-officio, a member of all committees
except the Nominating Committee.
B. The Chairman shall appoint members to all committees and shall designate
the Chairman of these committees unless the Chairman shall serve by
virtue of the
office he holds. All such appointments shall be approved by the Board
of Trustees.
C. The Chairman shall see that formal orientation is provided for each
new Board
member. Members will be invited to attend specifically designed Trustee
orientation programs to familiarize them with the organizational structure
of the Hospital and to acquaint them with their Board responsibilities.
D.
The Chairman shall also make an annual performance evaluation in November
of the Chief Executive Officer with the assistance of the Vice Chairman
and the Treasurer. The Chairman shall make a report to the Board of
Trustees
after the annual performance evaluation summarizing the evaluation and
any
action taken. Such report and action is considered a confidential personnel
matter to the extent allowed under North Carolina or other applicable
law.
Section 3.4 VICE-CHAIRMAN
The
Vice-Chairman shall act as Chairman in the absence of the Chairman and,
when so acting, shall have the power and authority of the Chairman.
Section
3.5 SECRETARY
The
Secretary shall act as Secretary of both the Corporation and the Governing
Board, shall send appropriate notices and prepare agendas for all meetings
of the Corporation and of the Governing Board, shall act as custodian
of the corporate seal and see that the seal is affixed to all documents
requiring same. He shall be responsible for the keeping and reporting
of adequate records of all meetings of the Corporation and of the Governing
Board.
Section
3.6 TREASURER
The
treasurer shall have responsibility to ensure the safekeeping of all Hospital
funds. Acting with the executive and finance committee, he shall ensure
that a true and accurate accounting of the financial transactions of the
Hospital is made, that reports of such transactions are presented to the
executive committee, and that all accounts payable are presented to each
representative as the executive committee may designate for authorization
of payment.
Section
3.7 ASSISTANT TREASURER
The
Assistant Treasurer shall act as Treasurer in the absence of the Treasurer
and, when so acting, shall have all the power and authority of the Treasurer.
ARTICLE
IV
ADMINISTRATION
Section
4.1 CHIEF EXECUTIVE OFFICER
The
Governing Board shall select and appoint a qualified Chief Executive Officer
who shall be its representative in the management of the Hospital. The
Board shall also establish a formal process for period evaluation of the
Chief Executive Officer, as noted in Article III, Section 3.3(d). The
Chief Executive Officer shall be given the necessary authority and responsibility
to operate the Hospital in all its activities and departments, subject
only to such policies as may be issued by the Governing Board or by any
of its committees to which it has delegated power for such action. He
shall act as the duly authorized representative of the Governing Board
in all matters in which the Governing Board has not formally designated
some other person to so act.
Section
4.2 RESPONSIBILITIES
The
authority and responsibility of the Chief Executive Officer shall include:
A. Carrying out all policies established by the Governing Board and
advising on the formation of these policies.
B.
Developing and submitting to the Governing Board for approval a plan
of
Organization for the conduct of hospital operation with recommended
changes when necessary.
C.
Preparing an annual budget showing the expected revenue and expenditures
as
Required by the Governing Board or its finance or executive committees.
D.
Selecting, employing, controlling and discharging employees and developing
And maintaining personnel policies and practices for the Hospital.
E.
Maintaining physical properties in a good and safe state of repair and
Operating condition.
F.
Supervising business affairs to ensure that funds are collected and
expended to
The best possible advantage.
G.
Working continually with other health care professionals to the end
that acceptable care may be rendered to the patients at all times.
H.
Presenting to the Governing Board, or its authorized committee, periodic
reports reflecting the professional services and financial activities
of the
Hospital and such special reports as may be required by the Governing
Board.
I.
He or his representative shall attend all meetings of the Governing
Board and
committees thereof.
J.
Serving as the liaison and channel of communications between the Governing
Board and any of its committees and the Medical Staff and assisting
the
Medical Staff with its organization and medico-administrative problems
and
responsibilities.
K.
Preparing a plan for the achievement of the Hospital's specific objectives
and
at least annually reviewing and evaluating that plan with the Executive
Committee.
I.
Serving as a leader in the community, promoting effective and economical
working relationships with other health agencies.
M.
Representing the Hospital .
N.
Participating in local, state, and national professional and institutional
associations dedicated to improving personal and institutional competence.
O.
Establishing and overseeing plans to assure the effectiveness and efficiency
of operations, the reliability of financial reporting, and the compliance
with
all applicable state and federal laws and local regulations.
P.
Performing other duties that may be necessary in the best interest of
the
Hospital.
Q. Shall assure that all patients with the same health problem are receiving
the
same level of care in the Hospital.
Section
4.3 PRESIDENT
The
President shall act as the duly authorized representative of the Chief
Executive Officer in all matters affecting the Hospital.
Section
4.4 VICE PRESIDENTS
Each
Vice President shall have such powers and duties assigned by the President.
Section
4.5 BOND
The
Board shall have the power to require any Officer or employee to give
bond for the faithful discharge of his/her duties.
ARTICLE
V
BOARD COMMITTEES
Section 5.1 BOARD COMMITTEES
Board
Committees shall be standing or ad hoc. At the February Meeting of the
Board of Trustees, the incoming Chairman shall appoint members to all
committees and shall designate the Chairman of those committees unless
the Chairman shall serve by virtue of the office he holds as enumerated
in these Bylaws. All appointments made by the Chairman shall be approved
by a majority of the Board of Trustees present at a regularly scheduled
meeting, provided the Executive Committee nominations shall be approved
by a majority of all Board members. Standing committees shall be the Executive
Committee, the Finance Committee, the Audit Committee, the Nominating
Committee, described in this Article V as Section 5.2-4, the Insurance
and Risk Management Committee, the Personnel Committee, the Building Committee,
the Service Excellence Committee, and the Rehabilitation Committee. Only
those committee members delineated in these Bylaws shall be voting members
or be allowed to make or second motions.
Section
5.2-1 EXECUTIVE COMMITTEE
The
Executive Committee shall consist of the Chairman, Vice Chairman, Secretary
and Treasurer and five members elected by the Board of Trustees from the
at large membership in a manner such that a total of five (5) members
of the Executive Committee are members of the Board appointed by the County
Commissioners and a total of four (4) members of the Executive Committee
are members of the Board appointed by the Board of Governors of the University
of North Carolina. Members of the committee shall serve until the next
following Annual Meeting or until their successors have been duly named
and qualified. The committee will meet monthly and shall have charge of
general supervision of the Hospital and its facilities, and further the
Executive Committee shall be the Planning Committee of the Board of Trustees.
During the interim between meetings of the full Board, if the Executive
Committee determines that emergency circumstances exist which require
action, the committee shall have the power to take such action as it may
deem to be wise and in the best interest of the Hospital and the patients
therein and report the actions taken together with the emergency circumstances
to the next meeting of the full Board.
In
addition, the Executive Committee, in January of each year, will review
the bylaws and report any recommended changes to the full Board.
Section
5.2-2 FINANCE COMMITTEE
The
Finance Committee shall be appointed annually by the Chairman of the Board
subject to the approval of the Board of Trustees. The committee will meet
monthly and shall consist of the Chairman of the Board, the Treasurer,
the Assistant Treasurer, and four additional members of the Board of Trustees.
The Treasurer shall be appointed as the Chairman of the Committee by the
Chairman of the Board of Trustees. The County Commissioner appointee to
the Board shall be an ex-officio member of the committee. The committee
will develop an overall financial plan for the Hospital that includes,
as a minimum, an annual operating budget and a three-year capital expenditure
plan to be submitted to the Board no later than July.
Section
5.2-3 AUDIT AND COMPLIANCE COMMITTEE
The
Audit and Compliance Committee will consist of at least five (5) Board
members, including a Chairman, annually appointed by the Chairman of the
Board subject to approval of the Board of Trustees. The committee will
examine the accounts of the Treasurer and the employees of the hospital
and will certify to the Board if found correct and properly balanced.
The Audit and Compliance Committee shall also recommend to the Board of
Trustees the annual selection of a Certified Public Accountant to audit
the accounts of the Hospital and all financial transactions thereof and
shall work closely with such Public Accountant in examining the financial
records of the Hospital. The Audit and Compliance Committee has oversight
over the Corporate Compliance Program, ensures the effectiveness of the
program, receives regular reports from the Audit/Compliance Officer and
ensures that the Corporate Compliance Program is consistent with the mission,
vision, values of PCMH.
Section
5.2-4 NOMINATING COMMITTEE FOR UNC APPOINTEE
The
Nominating Committee, including a Chairman, will be appointed when necessary
by the Chairman of the Board subject to the approval of the Board of Trustees.
The committee shall consist of four members of the Board of Trustees who
have been appointed to the Board by the UNC Board of Governors. The function
of the committee is to develop a slate of nominees to be submitted to
the UNC Board of Governors for the appointment of a Trustee to fill seat
number 5 of the Board as set forth in Article 6 of the Articles of Incorporation.
The committee shall meet on a call basis with minutes of all meetings
being forwarded to the Board of Trustees for review.
Section
5.2-5 INSURANCE AND RISK MANAGEMENT COMMITTEE
The
Insurance and Risk Management Committee will consist of at least six (6)
Board members, including a Chairman, appointed by the Chairman of the
Board, subject to the approval of the Board of Trustees. The committee
will be responsible for reviewing the insurance program at the Hospital
and will recommend insurance coverages for approval by the Board of Trustees.
Additionally, the committee will be responsible for Risk Management matters
affecting the hospital. The Chairman of this committee will be appointed
by the Chairman of the Board of Trustees. The committee shall make an
annual report on insurance coverages to the Board of Trustees.
Section
5.2-6 PERSONNEL COMMITTEE
The
Personnel Committee will consist of at lease five (5) Board members, including
a Chairman and a Vice Chairman to be appointed annually by the Chairman
of the Board, subject to approval of the Board of Trustees. The Committee
will meet quarterly or more often if requested by its Chairman or Vice
Chairman. The committee will annually review the Hospital's Wage Administration
Plan before its submission to the Finance Committee of the Board of Trustees.
The committee will annually review performance evaluations of Officers
of the Corporation other than the Chief Executive Officer. The committee
shall review educational programs for the Board of Trustees of the hospital
and set up regular educational programs for the Trustees. The Committee
will also provide supervision and aid in policy matters concerning retirement
and give directional guidance to the retirement program. The committee
should periodically evaluate the retirement plan and should review all
retirement applications and benefits. This committee should make an annual
report on funds and operation of the retirement plan, and pertinent recommendations
to the Board of Trustees as necessary.
Section
5.2-7 BUILDING COMMITTEE
The
Building Committee will consist of at least five (5) Board members, including
a Chairman, appointed by the Chairman of the Board subject to approval
of the Board of Trustees. The committee will review building and expansion
plans for the hospital including, but not limited to, the review of bids
for construction projects. In addition, the committee will have as ex-officio
members, without the power to make or second motions or to vote, the following:
the Dean of the Brody School of Medicine or his designee, the Chief of
Staff of the Medical Staff and a County Commissioner representative.
Section
5.2-8 SERVICE EXCELLENCE COMMITTEE
The
Service Excellence Committee shall consist of at least five (5) members,
including a Chairman, appointed by the Chairman of the Board subject to
approval of the Board of Trustees. The committee shall review the continuous
quality improvement programs of the hospital and facilitate the achievement
of its goals. Ex-officio members may include hospital administrative officials
who have responsibility in the above areas. Ex-officio members shall not
vote or make or second motions.
Section
5.2-9 REHABILITATION COMMITTEE
The
Rehabilitation Committee shall consist of at least five (5) members, including
a Chairman, appointed by the Chairman of the Board subject to approval
of the Board of Trustees. The committee shall review the rehabilitation
program of the hospital and give directions in achieving its goals. Ex-officio
members may include hospital administrative officials who have responsibility
in the above areas. Ex-officio members shall not vote or make or second
motions.
Section
5.2-10 LIMITATION OF POWERS
No
committee shall have authority as to the following matters:
A.
The dissolution, merger or consolidation of the Corporation; the amendment
of the Articles of Incorporation; or the sale, lease or exchange of
all or
substantially all of the property of the Corporation.
B.
The designation of any such committee or the filling of vacancies in
the Board
of Trustees or in any such committee.
C.
The amendment or repeal of the Bylaws, or the adoption of new Bylaws.
D.
The amendment or repeal of any resolution of the Board of Trustees which
by its terms shall not be so amendable or repealable.
Section
5.2-11 APPOINTED COMMITTEES
All
members of appointed committees shall serve until the next March Meeting
or
Until their successors have been appointed.
Section
5.2-12 REMOVAL
Any
committee or any member thereof may be discharged or removed by action
of a majority of the Board of Trustees present at a meeting at which a
quorum is present.
Section
5.3 OTHER AD HOC COMMITTEES
The
Chairman shall appoint such other special ad hoc committees as may in
his discretion seem essential for the proper supervision of the function
and operation of the Hospital. Appointments to Ad Hoc Committees made
by the Chairman shall be approved by a majority of the Board of Trustees
present at a regularly scheduled meeting. These committees shall limit
their activities to the purpose for which they are appointed and they
shall disband immediately upon disposition of their final report to the
Board of Trustees.
ARTICLE
VI
MEDICAL STAFF
Section 6.1 ORGANIZATION
The
Board of Trustees shall organize a Medical staff composed of physicians,
dentists and osteopaths who are graduated from approved medical, dental
and osteopathic schools, legally licensed to practice medicine, dentistry
or osteopathy in the State of North Carolina, qualified for membership
in the local medical, dental or osteopathic society, and practicing in
the community or within a reasonable distance of the Hospital. Each member
of the Medical staff shall have the appropriate authority and responsibility
for the care of his patients, subject to such limitations as are contained
in these Bylaws and the Bylaws, Rules and Regulations for the Medical
staff, and subject, further, to any limitations attached to such appointment.
Section
6.2 APPLICATION TO MEDICAL STAFF
All
applications for appointment to the Medical Staff shall be in writing
and addressed to the Chief Executive Officer of the Hospital. The applications
shall contain full information concerning the applicant's education, licensure,
practice, and previous hospital experience, including any unfavorable
history with regard to licensure and hospital privileges. This information
shall be verified by the Medical Credentials Committee of the Medical
Staff, and a recommendation with regard to privileges made to the Board
of Trustees by the Medical Staff.
Section
6.3 MEDICAL CREDENTIALS COMMITTEE
A
Medical Credentials Committee shall be elected by the Medical Staff. It
shall be the function of the Medical Credentials Committee to review the
credentials and qualifications of medical doctors, doctors of dental surgery,
and doctors of osteopathy who practice or seek to practice in the Pitt
County Memorial Hospital and shall make, for every application from any
medical doctor, doctor of dental surgery, or doctor of osteopathy to practice
in said hospital, a written report of its findings through the Executive
Committee of the Medical staff to the Board of Trustees.
Only
a licensed physician with clinical privileges shall be directly responsible
for a patient's diagnosis and treatment. Each member of the Medical Staff
shall observe all ethical principles of his profession.
House
staff residents will be interviewed and screened by the Chiefs of Service
of the Medical Staff departments. Their acceptance as house staff officers
will be contingent upon recommendations by the Chiefs of Service, in writing,
to the Hospital Chief Executive Officer, with a copy to the Chief of Staff,
that the applicant's license, his references, and medical education credentials
are in order prior to appointment.
Section
6.4 MEDICAL STAFF APPOINTMENTS
The
Board shall consider recommendations of the Medical Staff and appoint
to the Medical Staff physicians, dentists and osteopaths who meet the
qualifications for membership as set forth in the Bylaws of the Medical
Staff. When, however, the Board does not concur on a Medical Staff recommendation
relative to clinical privileges, the recommendations may be reviewed by
a joint committee of the Board of Trustees and Medical Staff appointed
by the Chairman of the Board. The committee shall then report their findings
to the Board for review and consideration before a final decision is made.
Section
6.5 TERM OF APPOINTMENTS
Initial
active appointments shall be for a two (2) year period. All appointments
are made by the Board of Trustees. Such reappointments must, however,
be accompanied by a recommendation from the Medical Staff for reappointment.
Section
6.6 FAIR HEARING PROCEDURES
When
an initial appointment to the Medical Staff is denied, or when privileges
have been (or are proposed to be) terminated, the applicant or staff member
shall be afforded the opportunity of a hearing before the Executive Committee
of the Medical Staff, pursuant to the Fair Hearing Plan as enumerated
in the Medical Staff Bylaws.
Section
6.7 MEDICAL CARE AND ITS EVALUATION
A.
The Board shall, in the exercise of its overall responsibility, assign
to the
Medical Staff reasonable authority for ensuring appropriate professional
care to the Hospital's patients.
B.
The Medical Staff shall conduct an ongoing review and appraisal of the
quality of professional care administered in the Hospital and shall
report such activities
and their results in writing to the Board.
C.
The Medical Staff shall make recommendations to the Board of Trustees
concerning: (1) appointments, reappointments, and other changes in staff
status; (2) granting of clinical privileges; (3) disciplinary actions;
(4) all matters relating to professional competency; and (5) such specific
matters
as may be referred to it by the Trustees.
Section
6.8 MEDICAL STAFF BYLAWS
The
Board shall require the Medical Staff to establish proper Bylaws, Rules
and Regulations, or amendments thereto, that establish its organization
and government. Such Bylaws must be approved by the Board and shall, upon
the approval by the Board, become part of the general Bylaws of the Hospital.
The power of the Board to adopt or amend Medical Staff Bylaws and Rules
and Regulations shall not be dependent upon ratification of the Medical
Staff.
Section
6.9 MEDICO-ADMINISTRATIVE POSITIONS
Physicians
occupying medico-administrative positions at or with the Hospital shall
occupy such positions under an express written contract with the Hospital.
Among other things said contract shall provide the procedure in which
such medico-administrative duties shall be terminated. Medical staff membership
and privileges of each medico-administrator shall not terminate ipso facto
concurrently with the termination of contract duties.
Section
6.10 CHIEF OF STAFF
The
Chief of Staff shall be the agent of the Medical Staff of Pitt County
Memorial Hospital to report to the Board of Trustees on the professional
work of the Hospital and those physicians and surgeons practicing therein
and it shall be the duty of such Chief of Staff to submit to the Board
of Trustees any recommendation which the Medical Staff may care to make
to the Board of Trustees regarding improved patient care at Pitt County
Memorial Hospital. The Chief of Staff shall report on the activities of
the Medical Staff of Pitt County Memorial Hospital to the Board of Trustees
at each regular monthly meeting thereof. The Chief of Staff shall be elected
from among the active members of the Medical Staff pursuant to the Medical
Staff Bylaws.
Section
6.11 CHIEF OF STAFF ELECT
The
Medical Staff shall elect annually from among its members one person as
Chief of Staff-Elect who in turn will be recommended by such Medical Staff
to the Board of Trustees for concurrence in his appointment.
Section
6.12 DEAN OF THE BRODY SCHOOL OF MEDICINE
The
Dean of the Brody School of Medicine or his representative shall report
on the activities of the School of Medicine to the Board of Trustees at
each regular monthly meeting.
Section
6.13 EQUIPMENT
It
is the general policy of Pitt County Memorial Hospital that if a treatment,
procedure, diagnostic test or other service is ordered for an inpatient
and that procedure, test or service is offered by the Hospital, then that
procedure, test or service will be administered to the patient within
the confines of the Hospital by Hospital employees or members of its medical
staff using Hospital equipment.
ARTICLE
VII
MISCELLANEOUS
Section 7.1 INDEMNIFICATION
The
Corporation shall have the power to indemnify any present or former trustee
or officer (hereinafter, "official"), for expenses and costs
actually and necessarily incurred by him/her in connection with the defense,
settlement or resulting judgment of any pending or threatened action,
suit or proceeding to which he/she is made a party by reason of his/her
being or having been such official, except in relation to matters as to
which he/she shall be finally adjudged to be liable of willful misconduct
amounting to bad faith. Such indemnification shall be available only after
all insurance purchased by the Corporation has been exhausted. Provided
that, prior to such indemnification, the Board shall, by appropriate resolution,
find that after such indemnification there would still be sufficient funds
available for the Corporation to meet operating expenses and pay all debt
service under any indebtedness payable from revenues of the Hospital.
Section
7.2 REPORTS
The
Chief Executive Officer shall make monthly reports on the operation of
the Hospital to the Governing Board. He shall annually compile a complete
statement of the work of the Hospital, both in its business management
phase and its professional work, and including the operation of its subsidiaries
and related entities, and shall submit this report to the Board each year.
The Corporation through the Chief Executive Officer shall provide an annual
audit to the Pitt County Board of Commissioners confirming compliance
with all terms and conditions of the Agreement to Change Status of Pitt
County Memorial Hospital, dated June 1, 1998.
Section
7.3 AMENDMENTS
Except
as otherwise required in Articles 6 and 10 of the Articles of Incorporation,
these Bylaws may be amended by way of addition, deletion, or other change
at any regular meeting of the Board, provided written notice of any proposed
amendment has been submitted to each member of the Board of Trustees at
least five (5) days prior to such regular meeting. In the event that any
amendment shall be proposed at any regular meeting of the Board and no
written notice of any such proposed amendment shall have been given as
above provided, then and in that event the proposed amendment may be discussed
at the current meeting at which it is proposed but shall not be finally
adopted until the next succeeding regular meeting. Amendments must be
passed by a vote of a majority of all the Trustees, unless the act of
a greater number is required by Article 7 of the Articles of Incorporation,
state law, or the Transfer Agreement with Pitt County, executed on June
1, 1998.
Section
7.4 GREENVILLE SERVICE LEAGUE
The
Greenville Service League shall, at the option of the Board, operate approved
activities within the Hospital.
Section 7.5 PITT COUNTY MEMORIAL HOSPITAL AUXILIARY
The
Pitt County Memorial Hospital Auxiliary shall operate under the supervision
of the President of the Hospital and its Bylaws shall be subject to the
approval of the Board.
Section
7.6 CHILDREN'S HOSPITAL
The
Pediatric Department may operate within the hospital a "Children's
Hospital" which shall report to and be under the supervision of the
President of the Hospital and whose Bylaws shall be subject to approval
by the Board.
Section
7.7 SEAL
The
Seal of the Corporation shall be circular in form and shall have inscribed
on its fact the word "SEAL" and the name of the Corporation,
and is to be secured in the Hospital.
SECRETARY'S
CERTIFICATE
THIS
IS TO CERTIFY that the foregoing Amended and restated Bylaws of Pitt County
Memorial Hospital, Incorporated have been duly adopted and amended by
the Board at a Meeting of the Board held on the _____18______day of _____April______,
2000.
Walter
Morehead
Secretary
EXHIBIT
A
STATEMENT OF FIDUCIARY SERVICE OBLIGATION
I,
the undersigned, hereby accept and agree as a condition of appointment
to the Board of Trustees of the Pitt County Memorial Hospital, Incorporated,
to discharge my duties in good faith, with due care and in a manner I
reasonable believe to be in the best interests of the Corporation, without
regard to the interests of the entity or organization which appointed
me to the Board or of any other third party. I further agree to abide
by Board policies and Bylaws related to conflicts of interest. |