Event Setup Form

1. * Sponsoring Organization/Contact Person
2. * Email Address
3. * Phone #
4. * Event Title
5. * What room(s) and/or area(s) in the Library will be involved in the set up for the event?
6. * Event Start Date/Time (Please specify am/pm)
   




7. * Event End Date/Time (Please specify am/pm)
   




8. * Access to Facility Date/Time (Please specify am/pm)
   


1. Attendees include

ECU Students
ECU Faculty/Staff
Others
Please specify others
9. * Estimated Attendance

(Clicking 'Yes' on any of the next four questions will display additional questions.)
 
10. Will your event be catered? (You must make your own catering arrangements.) Yes No
1. Name of caterer
2. If using Aramark allow for the following

Refreshments (30 minute setup)
Buffet (2 hours setup)
Plated (3 hours setup)
Linens required
3. How many tables will be needed for food setup?
11. Will your organization be conducting sales? Yes No


1. If yes please explain.
2. How many tables and chairs will be needed for sales?
12. Will you require a specific layout? Yes No


Auditorium style (just chairs)
Classroom style (long tables w/chairs)
Banquet style (long tables w/chairs)
Closed square (long tables w/ chairs)
U-shaped (long tables w/ chairs)
Chairs in a circle
Chairs in a semi-circle
Other (please specify other)
13. Will you need equipment? Yes No
(please choose all that apply)
Chairs
6’ tables
8’ tables
TV/VCR/DVD
LCD projector
Laptop
Easel/flip chart
Overhead projector
Screen
Podium
Table podium
AV Cart
Sound System
Extension cord
CD player
Additional equipment (please specify)

13.  Additional Comments: